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Group (Individual) FAQ
Add Content to your Group Folder
You must be logged in to add content
Go to your Group
You'll notice that your group folder has a thin border enclosing
it with tabs along the top. This area is called
the task
bar.
Click the Contents Tab
click on the add to item button and select
the content type (webpage, folder, file, image, Flash Movie, link, etc.) you
wish to add.
*Note: If your group has created a webpage in front of your group content you will need to edit your webpage to reflect the content you have added.
For more detailed information on adding content see:
Go to your group.
To add a news item, click Add Item and select News.
Important! Your news item is created (by default) in a private state. Leave it this way. If you publish it, it will be sent to the main portal news tab and news portlet.
For more information on setting state see:
Add an Event to My Group Calendar
Go to your group.
Your group has a private calendar folder.
To add an event to your groups private calendar, click Add Item and select event.
Important! Your event is created (by default) in a private state. Leave it this way.
For more information on private calendars see:
Edit My Group Homepage
Go to the Web Page you wish to edit. (If you want to create a webpage click here)
When you find the page you wish to edit, you'll notice that it has a
thin border enclosing it with tabs along the top. This area is called
the task bar.
Now click on the edit tab to access the page for editing.
[If you do not see the Edit tab either you do not have permission to edit the page or you need to contact the Portal Administrator.]
Every page is composed of the following three main sections:
1.
Title: The phrase you put here
appears as the headline at the top of the page. This field is required;
it should be descriptive and not too long.
2. Description:
This is a short lead-in to the page -- a good description of what the
page is all about. It usually appears after the title of the page but
before the body text. It isn't required, but we strongly encourage you
to use this field, because you will see it in other places such as:
•
in search
result listings
•
as a pop-up when you hold your mouse over this item when seen
in the navigation
•
in newsfeeds (called RSS
feeds)
3. Body Text: This is the main part of the web page. In the Portal you
can use a built-in web page editor called Kupu to create and format web page
content. It saves you from having to know HTML to create web pages (although
if you like, you can also edit the HTML directly). Kupu works a lot like a word
processor in that you type or paste in your content, and then use a set of tools
to format it.
* Note: You can create links to content
you uploaded to your group or to content
that resides elsewhere on the portal.
For More detailed information on how
to create a webpage and use the Kupu Webeditor See:
To add a newsletter, enter the PloneGazette Newslettertheme tool and click the add item dropdown menu and select newsletter. You are taken to the Edit Newsletter screen.
Type a Name for your newsletter. This is the part that will show up as part of the web address. This should be short, descriptive and preferably not contain spaces, underscores or mixed case. An example would be: my_team_newsletter_january_2007
Type a Title for your newsletter.
Type a Description of your newsletter. This text will not be included in the newsletter sent to your subscribers. It will show in the search results as a short summary of your newsletter. Please enter plain text (not HTML).
In Newsletter content type the content of your newsletter using the embedded KUPU text editor to format your next. For more information on how to use the KUPU text editor, see the HOWTO. You can also use web page editors like Dreamweaver to format text and add graphics.
You can set a Date emitted. Setting this date does not affect when you send the newsletter to subscribers. It is for reference only.
When you are happy with the format and content of your newsletter, click the Save button.
Your newsletter is ready to be sent to your subscribers.
Your newsletter must be in a Public state for you to send it. To do this, click on the state dropdown menu and select visible. Click the state dropdown menu a second time and select publish (note that newsletter editors must have permission to publish within the newsletter theme tool).
Once you have created a newsletter, you can send it to your subscribers. To do so, enter your PloneGazette Newslettertheme. Click the newsletter you wish to send (you may have many) to enter that newsletter.
To test, click the test tab. Click the link Click here to send this newsletter as plain text and HTML to <email address>. The newsletter will be sent to the return email address that you told the Portal Administrator to use when you requested the newsletter be setup. You should receive the newsletter within a few minutes. Review it for format, spelling, and content, and edit to make any changes.
Once you are convinced that your newsletter is ready to be sent, return to the newsletter and click the send tab.
Click the Send to subscribers button. Your newsletter will be sent. If your distribution list is long, this may take a while.
For more information on How to set up subscribers and edit your Newsletter see:
Click on the Add Item Tab and select smart folder.
A smartfolder is different than a typical folder on the portal. With a smart folder you don’t manually put files in the folder. A smart folder uses search criteria to automatically and continuously gather files into its folder. So when you open up a smartfolder, you will see all the files and content placed on the portal related to the criteria you have designated. Criteria can include: keyword, date, content type, etc. You can set several types of criteria in one window, after you click add, you can continue adding different types of criteria.
For more in-depth information on Smart Folders:
