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My Folder FAQ
What can I do in My Folder area?
Every logged in member of the Portal has access to an area called "my folder."
In this area you can use the Portal as a virtual office space, uploading materials, publishing the materials for the global community or retaining the contents privately.
In your personal area you can easily share your private contents with one or more colleagues with whom you decide to give permission to review and/or edit.
Your personal space allows you to upload your documents for easy access while in the field, when working from a home office, or when email or access to a CD drive, or storage device is not possible.
Click on the My folder tab
To add items inside your My Folder click on the add
item button
and select the content type (webpage, folder, file, link, Flash Movie, image,
news, smartfolder, etc.) you wish to add. (You may have to click somewhere
on the page to get the Add Item drop down to open.)
Content uploaded to the Portal is by default private. You can make the content visible to members or accessible to the public in your personal folder by changing the state to “make visible” or submit to publish, or place content in the Pending Publication Folder see … /help/howtos/howto-submit-content-for-shared-public-areas/
You can also share private content see: Share your private content with a colleague.
For more indepth information on adding content see:
Share your private content with a colleague
Open the content you wish to share.
1. Click on the sharing tab. You will get a message alerting
you that you will only be sharing that item (not your entire My Folder area):
2. Either click the word ‘here’ to share the entire private
My folder, or proceed to share the desired item only. Note that in most cases
you only will want to share the content.
3. Scroll down to the line: Add
sharing permissions to users,
or you can scroll further and share with a group.
4. Click the Search by dropdown menu to search by User
Name. Type a user’s name, and click the perform search button.
If the user is found on the portal, they will be listed, with a checkmark
placed next to their name.
5. Select a role to apply to the user or group to share with. Selecting the owner role
will let that user or group edit the content.
6. Click the assign local role to selected user(s) button.
The content is shared. At the top of the page you can see a listing of the
share name, type, inherited role and local.
7. Repeat the procedure to add additional users if needed.
Add News To the Public News Area
A public news item is an announcement that will show up in the news tab listing and in the news portlet for the public and all members to see.
- Go to your My Folder Area
- Click on add item dropdown menu, located at the top right of your folder area, and select news item. The Edit Folder screen appears.
- Type in a Title.
- Type a Description.
- In the body text is the text content of you can include formatted text, pictures and links to other internal or external web page content.
- If
you would like an image associated with your news item, locate the image browse button, click it, and navigate on your own computer to a .gif, .jpg, or .png format digital image that you would like to upload. Click open. The image will be uploaded.
If you would like to include an image with your news item and the image is located on your own computer, click the Browse button located underneath the Body Text field. Navigate to the image you want to upload and click Open. The image will be uploaded. - If you have uploaded an image associated with your news item use the Kupu Image icon to attach the image. If your image is already uploaded in the portal, click on the Image icon and navigate to your image. When you find your image, click OK. You will return back to the Edit Page and there you will click Save.
- Click the Save button
- Notice the state setting at the top right of the content area. It will
be set to private by default.
Important! A news item must be published to appear in public news area.
- Click on the state dropdown menu, you may choose to:
- Change the state of your news item to public draft, and:
- submit your news item for review and publication by portal editorial staff, or;
- If you have permission to do so, publish your news item yourself.
- For more information on setting state, see Content has a State.
- You may now, or later, want to edit your news item , revise it's properties, delete it, or share it with other users and groups.
For More Detailed Information on News:
