To add a private group news folder:

1. Click on the groups tab, find and click to enter your Group's folder

2. Click the contents tab of your group folder.

3. From the add item dropdown menu select smart folder. A Plone smart folder will be added to your group folder.

4. Add a title (required) like <groupname's> News.

5. Add a Description.

6. Select which fields to display in the Table Columns pick lists:

• Notice that by default, Title is added.
• From the pick-list, click to select Creator, then click >> to add to the list of columns to be displayed.
• From the pick-list, click to select Creation Date, then click >> to add to the list of columns to be displayed.
• From the pick-list, click to select Modification Date, then click >> to add to the list of columns to be displayed.
• From the pick-list, click to select Description, then click >> to add to the list of columns to be displayed.
• Click the save button located towards the bottom of the page.

7. From the page content tabs, click the criteria tab.

8. In Field Name select item type and click the add button.

9. From the Criterion Details column pick list, scroll and select a value news item and click save.

10. Scroll down to Add New Search Criteria, select State from the dropdown menu, then set the Criteria Type dropdown select menu to text.

11. Click add.

12. In Simple String Criterion: Value, type: private    (exactly as typed here)

13. Click save.

14. From the Add New Search Criteria, Field Name dropdown select Location.

15. Click add.

16. Click the browse button (located down the page a bit). A window pops up.

17. In the new popup window, click on the Breadcrumb item link titled Groups (this will be part of a breadcrumb path and highlighted in blue).

18. Click the blue insert link, located in the right table column, for the Group that you want to add news to.  The window will close and the Group workspace you selected will be listed. If the window does not close, you can close it manually.

19. Place a check by Search Sub-Folders, so that all subfolders of your group will be searched for news items.

20. Click save.

21. Now any news item content that is posted in or below the folder you selected for your Location will list, when you view the smart folder.  The smart folder serves as a private news aggregator from around your group.  News is not actually placed in the smart folder itself.

22. Important: your news item must be set to a state of private.  Published news will go to the main portal news tab.

23. For assistance, email the Portal Administrator at info@rmportal.net.