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NMO Module 6 - My Folder Exercise Part Two: Creating a Smart Folder

by Rose Hessmiller last modified Jan 10, 2013 10:01 AM
My Folder Exercise Part Two: Creating a Smart Folder
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Smart Folders

A smart folder is a folder that differs from a typical portal folder. You do not manually place content in the folder. Smart Folders use the portal search capabilities to seek out item types you direct to the folder.

Create a Smart Folder searching for an item type (ex. flashmovies, images, news, page, etc.)


Step One

  1. Go to the add to folder tab
  2. Select Smart Folder from the drop down menu
                 add_smart_folder-es.gif
  3. Give the Smart Folder a title and description
  4. Set the number of items to display (ex. enter the number 10)
               number_of_items-es.gif 
  5. Scroll down to the bottom and Click savesave-es.gif and
  6. (There will not be any items in the Smart Folder until you set the folder criteria)

Step Two

  1. Set Criteria by clicking on the Smart Folder Criteria tab
    criteria_button-es.gif
  2. In the Field box select Item type from the drop down menu
                         smart_folder_item_type-es.gif 
  3. Click add
               add-es.gif
  4. You should now see a screen asking to give a value to the item type chosen
    smart_folder_criteria-es.gif
  5. Select Actual kind of item type
  6. Select the item type desired
  7. Click save
  8. Check your Smart Folder (You should now see content inside the folder)

 


To Set up a Smart Folder searching by a word of text

Step One

  1. Go to the add to folder tab
  2. Select Smart Folder from the drop down menu
    add_smart_folder-es.gif
  3. Give the Smart Folder a title and description
  4. Set the number of items to display (ex. enter the number 10)
                                       number_of_items-es.gif 
  5. Scroll down to the bottom and Click savesave-es.gif and
  6. (There will not be any items in the Smart Folder until you set the folder criteria)

Step Two

  1. Set Criteria by clicking on the Smart Folder Criteria tab
    criteria_button-es.gif
  1. Set Criteria by clicking on the Smart Folder Criteria tab
  2. In the Field box select search text from the field drop down menu
                                    criteria_search-es.gif
  3. Click add add-es.gif
  4. Type in the value/word (text) you wish to search for (example: biomass)
    search_text-es.gif
  5. Click save save-es.gif
  6. Check your Smart Folder (You should now see content inside the folder)
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