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NMO Module 4 - Content Has A State

by webadmin last modified Jan 10, 2013 11:47 AM
Description of the private, public draft, and published 'state' of content on the portal.
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Content Has A State

Content, by default is created in a private state. Only the person who created it (owner), the users and groups that the owner chooses to share with, and portal managers can see it.

To change the state of content:

1. To submit content for review, locate the state dropdown menu, and select make visible. This sets the content state to public draft. Note that users who are not logged into the portal cannot see public draft content. Users who are logged in to the portal can see public draft content.

select state

2. To publish content, i.e. to make publicly available for viewing, locate the state dropdown menu, and select publish.

publish

Note that you WILL have permission to publish content in you’re my folder, that you MAY have permission to publish content in a group that you are associated with, and that most likely you WILL NOT HAVE permission to publish content in the shared library, training, links, and help folders of the portal.

3. Note that content cannot be edited in the published state, except by portal managers. You must retract the content's state to public draft or private to edit the contents.

To retract content, navigate to the content, located the state dropdown menu, and set the document state to public draft or private. If you have permission to edit the content, that is, you are the owner, an edit tab will become available, allowing you to modify the content.
retract

For information on editing content see the section on Content Actions: The Edit Tab.

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